Club Banking Vocabulary

A helpful glossary to guide you through managing your club’s finances with confidence.

Approved Status

NAITSA Campus Clubs has approved the request and has sent it in for processing. The funds are now encumbered — meaning they’re set aside and no longer part of your available balance. At this stage, consider the money already spent.

Cancelled / Denied Status

The request will not be processed. If needed, you can submit a new request.

Club Banking Number

Each registered club has a unique four-digit banking number linked to their primary account on ookslife.ca. You’ll need this number when submitting:

• Purchase Requests.
• Grant Applications.
• Deposits.

Completed Status

This status means the request is fully processed, and the payment has been:

• Issued to the payee.
• Either ready for pickup or mailed as instructed.

Deposit

This is when your club gives funds (cash, cheque, or e-transfer) to NAITSA Campus Clubs. The deposit is added to your primary bank account on ookslife.ca.

In-Person Deposit

Visit the NAITSA Campus Clubs desk in the NAITSA office (O108) with your deposit. A staff member will help count and/or collect the money. The total is then recorded in your club’s primary account.

Primary Account

This is where your club’s general funds are stored — including money collected through fundraisers, donations, and sponsorships. Your primary account name matches your club’s name.

Purchase Request

Use this to request a withdrawal from your club’s primary or sub account(s) for an approved expense. Purchase Requests are used to pay for items or services your club needs.

Remote Deposit

This happens when your club:

• Mails a cheque, or
• Sends an e-transfer to NAITSA.

In both cases, you must also submit the Club Deposit Form on ookslife.ca. This helps us track and process your funds quickly.