TImeline to Submit
Planning ahead is key! Submitting your event early ensures NAITSA Campus Clubs has enough time to support you with the services and approvals you may need.
The timelines below are recommended minimums—you should aim to submit your event even earlier whenever possible. More time gives us more flexibility to help you coordinate bookings, promotions, and other event needs.
| Event Type / Service Needed | Recommended Submission Time |
| No services needed from NAITSA Campus Clubs |
At least 1 week before the event |
| Space booking only | 2 weeks before the event |
| Equipment needed | 2 weeks before the event |
| Recurring space bookings (weekly, monthly, etc.) | 3 weeks before the first occurrence |
| On-campus events with food service | At least 3 weeks before the event |
| Square, eCommerce or ticket sales | 3 weeks before the event, plus the time sales will be open |
| Paid advertising (SATV or The Nugget) | 3–4 weeks before the ad runs, plus ad duration |
| Events with club-purchased or served alcohol | 4 weeks before the event and a pre-event meeting with the Campus Clubs Events Supervisor is required |
TIP: If you’re unsure about your timeline, connect with NAITSA Campus Clubs early—we’re happy to help you plan it out.
