Code of Conduct

  1. Home
    2.  » 
  2. Club Operations
    3.  » 
  3. Club status
    4.  » Code of conduct

NAITSA CAMPUS CLUBS CODE OF CONDUCT

 

General Conduct

  • Recruit new members respectfully—aggressive or forceful tactics are not permitted.
  • Clubs must respect diverse beliefs and foster inclusive environments.
  • Follow all NAIT & NAITSA policies, along with all local, provincial, and federal laws.
  • Clubs must be student-driven.
    • Sharing knowledge between members and advisors is encouraged to maintain continuity each year.
  • If a club notices any missing or damaged NAITSA property, report it to NAITSA Campus Clubs. (also NAIT property if it applies to an event associated with the club)
  • Clubs are not official agents of NAITSA,  they may not speak on behalf of NAITSA or act in its name.  For example, contracts or agreements must be made under the club’s name.
  • Do not use the NAITSA logo without prior permission.

Restrictions

  • Clubs cannot be used to run or operate a business.
    • Clubs are not permitted to conduct ongoing or day-to-day entrepreneurial ventures under the club name.
    • If students wish to pursue a business, it must operate entirely outside of club activities and identity.
  • Pub crawls are not permitted as fundraising events.
      • This restriction is non-negotiable due to the risks involved and the potential long-term impact on students.

Club Guidelines: Representation, Respect, and Responsibility

  1. Representation
    • Your club’s values and opinions are your own.
    • Clubs of a political or social justice nature must make it clear in all communications and activities that their views are their own and do not represent NAIT or NAITSA, which remain non-partisan.
    • Example: [Insert a short, simple statement a club might use — e.g., “The views of this club are our own and do not represent NAIT or NAITSA.”]
  1. Respect, Inclusion, and Safeguards
    • Events and activities must not involve hate speech (as defined under Section 319 of Canada’s Criminal Code) or marginalize equity-deserving groups.
    • Clubs cannot exist solely to promote hatred, violence, or propaganda.
    • Clubs cannot demean governments, countries, religions, individuals, or groups of people.
    • Activities must not be offensive, discriminatory, or otherwise inappropriate for the campus community (e.g., misogynistic, homophobic).
    • Clubs must not advocate for genocide, incite hatred, or promote hatred against an identifiable group.
    • Everyone should feel safe and welcome to participate — or to choose not to.
  1. Political Campaigning
    • Political campaigning or promotion of candidates for municipal, provincial, or federal office is not permitted on campus.
    • Clubs must not feature candidates during an election campaign in a way that provides them with an unfair advantage.
  1. Student Rights and Responsibilities
    • All activities must align with NAIT’s Student Rights and Responsibilities.
    • This includes respecting the rights and privileges of others, and ensuring your club’s actions don’t infringe on them.
    • Clubs must avoid activities that could damage or negatively affect the reputation of NAITSA or NAIT.
  1. Reputation
    • Clubs must consider how their activities reflect on the broader campus community.
    • Protecting the reputation of NAIT and NAITSA is a shared responsibility.
    • We recognize the right to free speech, expression, inquiry, and political affiliation, so long as it doesn’t interfere with the rights of others or violate NAIT policy.
    • We want to support clubs in creating a space where your members can share ideas and build community while keeping it inclusive and respectful for everyone.
    Student Club Policy on Illegal Drugs & Impairment
    1. Purpose

    To help ensure all club activities provide a safe, inclusive, and respectful environment by addressing illegal drugs and substance-related impairment

    2. Policy Statement

    All student clubs and their members must follow institutional, municipal, provincial, and federal laws around drug use. The use, possession, distribution, or promotion of illegal drugs is strictly prohibited at any club-affiliated activity—including meetings, events, trips, or social gatherings.

    Impairment due to an illegal or legal substance use is not allowed at any time during club involvement.

    This policy applies to all club members, executives, volunteers, and guests.

    3. Executive Expectations

    Club executives are expected to:

    • Ensure club events are safe and substance-free, unless permitted (e.g., licensed alcohol events).
    • Take reasonable steps to de-escalate or respond to impairment or unsafe behaviour.
    • Report any incidents involving illegal substances or impairment to NAITSA Campus Clubs within 48 hours.
    • Cooperate fully with any follow-up or investigation process.
    4. Reporting Concerns (Student-Initiated)

    Students who witness or feel uncomfortable about:

    • Illegal drug use
    • Substance-related impairment that could affect safety

    Club executives failing to act during such incidents can report their concerns confidentially and in good faith.

    5. How to Report an Incident

    Step 1: Choose your reporting method

    Step 2: Include helpful details (if known)

    • Date, time, and location
    • What happened (e.g., suspected impairment or unsafe behaviour)
    • Name of the club involved
    • Names or descriptions of people involved
    • What action, if any, was taken at the time

    Note: You can remain anonymous unless you choose to share your name.

    6. Confidentiality & Protection

    All reports made in good faith will be treated with respect and confidentiality. Your identity will not be shared unless legally required or you give consent.

    Retaliation is not tolerated. Anyone who tries to intimidate or punish someone for reporting may face disciplinary action.

    7. Follow-Up & Possible Outcomes

    After receiving a report, NAITSA Campus Clubs will:

    • Review the information and assess next steps.
    • Focus on safety, support, and accountability.
    • Take appropriate action, which may include:
      • Informal resolution
      • Club probation
      • Suspension of privileges
      • Referral to the NAIT Student Rights and Responsibilities conduct process

    Have any questions about conduct? Reach out to us at askclubs@nait.ca