Code of Conduct

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NAITSA CAMPUS CLUBS CODE OF CONDUCT

 

General Conduct

  • Recruit new members respectfully—aggressive or forceful tactics are not permitted.
  • Clubs must respect diverse beliefs and foster inclusive environments.
  • Follow all NAIT & NAITSA policies, along with all local, provincial, and federal laws.
  • Clubs must be student-driven.
    • Sharing knowledge between members and advisors is encouraged to maintain continuity each year.
  • If a club notices any missing or damaged NAITSA property, report it to NAITSA Campus Clubs. (also NAIT property if it applies to an event associated with the club)
  • Clubs are not official agents of NAITSA,  they may not speak on behalf of NAITSA or act in its name.  For example, contracts or agreements must be made under the club’s name.
  • Do not use the NAITSA logo without prior permission.
  • Recruit new members respectfully—aggressive or forceful tactics are not permitted.
  • Clubs must respect diverse beliefs and foster inclusive environments.
  • Follow all NAIT & NAITSA policies, along with all local, provincial, and federal laws.

Restrictions

  • Clubs cannot be used to run or operate a business.
    • Clubs are not permitted to conduct ongoing or day-to-day entrepreneurial ventures under the club name.
    • If students wish to pursue a business, it must operate entirely outside of club activities and identity.
  • Pub crawls are not permitted as fundraising events.
      • This restriction is non-negotiable due to the risks involved and the potential long-term impact on students.
Student Club Policy on Illegal Drugs & Impairment
1. Purpose

To help ensure all club activities provide a safe, inclusive, and respectful environment by addressing illegal drugs and substance-related impairment

2. Policy Statement

All student clubs and their members must follow institutional, municipal, provincial, and federal laws around drug use. The use, possession, distribution, or promotion of illegal drugs is strictly prohibited at any club-affiliated activity—including meetings, events, trips, or social gatherings.

Impairment due to an illegal or legal substance use is not allowed at any time during club involvement.

This policy applies to all club members, executives, volunteers, and guests.

3. Executive Expectations

Club executives are expected to:

  • Ensure club events are safe and substance-free, unless permitted (e.g., licensed alcohol events).
  • Take reasonable steps to de-escalate or respond to impairment or unsafe behaviour.
  • Report any incidents involving illegal substances or impairment to NAITSA Campus Clubs within 48 hours.
  • Cooperate fully with any follow-up or investigation process.
4. Reporting Concerns (Student-Initiated)

Students who witness or feel uncomfortable about:

  • Illegal drug use
  • Substance-related impairment that could affect safety

Club executives failing to act during such incidents can report their concerns confidentially and in good faith.

5. How to Report an Incident

Step 1: Choose your reporting method

Step 2: Include helpful details (if known)

  • Date, time, and location
  • What happened (e.g., suspected impairment or unsafe behaviour)
  • Name of the club involved
  • Names or descriptions of people involved
  • What action, if any, was taken at the time

Note: You can remain anonymous unless you choose to share your name.

6. Confidentiality & Protection

All reports made in good faith will be treated with respect and confidentiality. Your identity will not be shared unless legally required or you give consent.

Retaliation is not tolerated. Anyone who tries to intimidate or punish someone for reporting may face disciplinary action.

7. Follow-Up & Possible Outcomes

After receiving a report, NAITSA Campus Clubs will:

  • Review the information and assess next steps.
  • Focus on safety, support, and accountability.
  • Take appropriate action, which may include:
    • Informal resolution
    • Club probation
    • Suspension of privileges
    • Referral to the NAIT Student Rights and Responsibilities conduct process

Have any questions about conduct? Reach out to us at askclubs@nait.ca